How to Create a Nelson Brothers Employee Vendor Record in D365
Occasionally, you’ll get a request to set up a Nelson Brothers employee as a Vendor in D365. This is typically because they need a one-time reimbursement that’s not worth the trouble of setting up a full Concur account. If you get a request to set up a Nelson Brothers Employee as a Vendor in D365, follow these directions. Before setting up the Vendor record, get permission from the requester’s supervisor first.
Navigate to:
Accounts payable >> Vendors >> All vendors
This will open the All vendors page. Make sure that the employee doesn’t already have a Vendor record set up. Otherwise, click the “New” button at the top.
This will open the New vendor record details page.
In the General fasttab, change Type to “Person”
This will add First name and Last name fields to the form. Enter the user’s First and Last names.
Choose “40 : Employees” for Group.
In the Address fasttab, click the “Add” button.
This will open the New address flyover pane on the right side.
Enter the person’s Name
For Purpose, choose “Business, Invoice, Remit-to”
Enter the person’s mailing address.
Click “OK” to continue.
You will be returned to the New vendor page.
In the Payment fasttab choose the following:
Terms of payment: “Due on Rec”
Method of payment: “PAYMODE”
Payment specification: “CHK-S”
Right click on the dropdown arrow in the Bank account field and choose “View details”
This will open the Vendor bank accounts page.
Click the “New” button at the top.
Enter “EB” in the Bank account field.
Save and close the window to continue.
You will be returned to the New vendor page. Copy the vendor number, then save and close this page.
Next you need to configure their payment specification.
Navigate to:
Treasury Automation Suite >> Common >> Vendor eBanking details
This will take you to the Vendor eBanking details page.
Paste the Vendor account number in the filter box, then choose “Payment specifications” at the top.
This will take you to the Vendor eBanking payment spec details page.
In the Settings fasttab, choose the correct Nelson Brothers bank account from Payment bank account. (Look for BOA)
In the Wire transfer/IAT – 1 fasttab, make sure the Vendor’s mailing address is selected and showing.
When you’re finished, Save and close.