If you need to determine where a vendor's payment is in the payment process, follow these directions.
For further questions regarding vendor payments, you may need to contact someone in our Accounts Payable department.
First navigate to
Accounts payable >> Vendors >> All vendors
Find and select the vendor you are checking on.
In the Ribbon menu, on the Vendor tab, click "Transactions"
This will open the Vendor transactions page.
It's helpful here to add a few fields to the grid on this page if you don't see them by default (Cleared date, Payment reference)
For vendors who get paid through the Purchase order process, there should be two types of transactions corresponding to a PO.
INVV... : This is when the PO was invoiced by the Accounts Payable department.
APPAYE... : This is when the invoice was submitted for payment to the bank.
If there is an APPAYE... line for the transaction, that indicates the check has been mailed on the date in the "Date" column.
The Payment reference column will contain the check number that was sent to the vendor.
If the vendor has already deposited/cashed the check, the date in the Cleared date column is the date that the vendor deposited the check.
If the vendor has not deposited the check yet, this field will be blank for the transaction.
If the vendor receives a payment via an AP Payment journal instead of a Purchase order, the payment should contain these two lines instead:
APINV... : This is when the AP payment journal was invoiced by the Accounts Payable department.
APPAYE... : This is when the invoice was submitted for payment to the bank.