How to Setup an Intracompany Customer/Vendor

Customer Setup

 

Setup the Customer as normal but, same as the vendor there will be a few exceptions.  On the “All Customers” screen click the Customer button at the top right of the screen to open the 

In the Customer Group dropdown choose 100-Site and in the Terms of Payment dropdown choose IC.

In the Mode of Delivery dropdown choose NB Trucks.  We will not fill out the Address and Contact Information at this time.  Click the Save and Open dropdown and choose Customer.  The customer file will open to complete the setup.

 

Under the Address fasttab, click Add and enter the delivery address for the customer.

 

 

 

 

Now go to the Sales Order Defaults fasttab.  From the Site and Warehouse dropdown, select the vendor site and warehouse that the material will be pulled from.  Under the Sales Group dropdown select UTEC and under the Price dropdown select 100.

 

 

 

Under the Payment Defaults fasttab and the Terms of Payment and Method of Payment dropdown, select IC. 

 

 

 

Finally, under the Financial Dimensions/Default Financial Dimensions fasttab the Cost Center should be the vendor selling to the customer.  In our example here, we are using STPL.   The Business Unit, Department will always be as in this example.  The Cost Center will be the site the material is being sold from.

We are now finished with the initial Customer setup, you can now click the Close button. 

 

 

Vendor Setup

 

Setup the vendor as normal with a few exceptions.  Under the General fasttab in the Group field use group 60-1. 

 

 

 

 

 

In the Address fasttab, add the Vendor Address.  If the vendor is STPL put the STPL address, if Coeburn put the coeburn address and so on. 

 

 

 

Next under the “Purchase Order Defaults” fasttab, select the Site and Warehouse the purchase order will be received at.  In the Charges Group dropdown select Vendor Charges and in the Purchase Group dropdown select PurchDisc.  Make certain that the Purchase Order Prices/Amount switch is set to Yes and the Override Settings switch is set to Yes. 

 

 

 

Now under the Payment fasttab in the Terms of Payment and Method of Payment dropdown, select IC.

 

 

 

 

Under the Financial Dimensions fasttab we will need to get the Business Unit and Department to use from the Accounting Department.

 

 

 

 

 

 

We are now finished with the initial Vendor setup.  You can leave this newly created vendor file open, we will access the Intercompany setup screen from here.  Note the Vendor Number 2500435 as it will be used in this next section.

This completes the initial Customer and Vendor setup.  We will move to the Intercompany setup for both the Customer and the Vendor now.

Customer/Vendor Intercompany Setup

 

 

At the top of the screen under the General tab, click the Intercompany Button.   This will open the Intercompany setup screen.

 

 

 

 

 

 

In the Trading relationship section we will leave the Activation switch set to No for now.  In the Sales Relation area in the My Account dropdown, select the customer account you just created.  Next, click the Purchase order policies button from the menu on the left. This will open the Set up purchase action policies screen.

 

 

 

In the Set up purchase action policies area select the checkboxes as in this screenshot.   Then click the Purchase value mapping button from the menu on the left.  This will open the Set up purchase value mapping screen.

 

 

In the Purchase Value Mapping screen select Our in all dropdown boxes as in this screenshot.   Next, click the Purchase agreement policies button from the menu on the left.

 

 

In the Purchase Agreement Policies screen, leave all checkboxes unchecked as in this screenshot, then click the Sales order policies button from the menu on the left. 

 

 

 

 

In the Sales Order Policies screen select the checkboxes and Dropdown boxes as in this screenshot except the Payment Journal dropdown.  You will need to create a new Payment Journal for the Vendor.  You will use this new Vendor Number for the Vendor Ledger Account Number during this setup.  After creating the new Payment Journal for the Vendor, select it from the dropdown menu.  Then, click the Sales value mapping buttonfrom the menu on the left.

 

In the Sales Value Mapping screen select Our in all Dropdown Boxes, then click the Sales agreement policies button on the left.

 

 

 

 

In the Sales Agreement Policies screen leave all checkboxes unchecked as in this screenshot. 

 

 

 

 

 

Finally, click the Trading relationship button in the menu on the left.  Then set the Active switch to Yes and click the Save button at the top of the screen.  This completes the Intercompany Setup.

 

 

 

 

Customer Posting Profile

 

In the Accounts Receivable module under Setup your will see the link for the Customer Posting Profiles screen.   In this screen you will see 3 profiles.   We will use the GEN and IC Posting Profiles.  These are setup as seen in these two screenshots respectively.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Vendor Posting Profile

 

In the Accounts Payable module under Setup your will see the link for the Vendor Posting Profiles screen.  In this screen you will see 3 profiles.  We will use the GEN and IC Posting Profiles.  These are setup as seen in these two screenshots respectively.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Vendor Auto Charges

 

Again, in the Accounts Payable module under Setup expand the Charges fastab then select Automatic Charges to open the Auto Charges screen.  In the Level dropdown box select Line.  Here you will see we have one Automatic Charge setup.  This is for Vendor Account 2500565 AUS-SWAP-St. Paul for $1,000.00.   This will automatically add charge code NBANS-AUS to STPL to the purchase order line for purchase orders to this vendor account.

 

 

If there are no Vendor Auto Charges to be added this will complete the Intracompany Customer/Vendor setup.